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Company Secretary Services in Hong Kong

Reliable, Efficient & Proactive

Company Secretary Services in Hong Kong

Smart Secretary Solutions

Stay Compliant. Stay Organised. Stay Ahead.

All companies incorporated in Hong Kong are legally required to appoint a Company Secretary - but the right secretary offers far more than just compliance.

At Triple Eight Hong Kong, we provide reliable, efficient, and hands-on company secretary services that do more than file paperwork. We keep your business compliant, well-organised, and ready to grow — with clear communication and the personal attention your company deserves.

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Why You Need a Company Secretary in Hong Kong?

Your company secretary is responsible for:

  • Ensuring compliance with the Hong Kong Companies Ordinance
  • Preparing & filing Annual Returns and other statutory documents
  • Maintaining statutory records & registers
  • Coordinating shareholder & board meetings, including preparation of minutes
  • Advising on corporate governance & legal obligations
  • Acting as liaison with the Companies Registry & other regulatory bodies

A company secretary must be a natural person or a corporate entity and locally resident in Hong Kong. If the company has only one director, that person cannot also act as the company secretary.

Even if your company is dormant, these requirements still apply — and non-compliance can lead to penalties, disqualification or reputational risk.

At Triple Eight, we act as your official company secretary and ensure all statutory obligations are met from day one.
What Do Our Company Secretary Services Cover?
  • Acting as your named company secretary (as per the Hong Kong Companies Ordinance)
  • Annual return preparation & submission
  • Maintenance of statutory books & records
  • Monitoring & filing changes to company structure (directors, shareholders, etc.)
  • Preparing resolutions, meeting minutes, & board/shareholder documents
  • Organising & witnessing required meetings
  • Share issuance, transfer & register maintenance
  • Filing of business changes with Companies Registry
  • Document certification (e.g. Certified True Copies)
  • Provision of registered office address
  • Coordination with banks, auditors, & legal representatives
  • Corporate governance advisory
What Makes a Good Company Secretary?

Many companies switch to us after issues with their previous provider, such as missed filing deadlines, incomplete or incorrect corporate records, poor communication, unclear or excessive fees, or lack of understanding of your business structure.

These problems can cause unnecessary stress and even put your company at legal risk. We fix the issues and keep things compliant moving forward.

  • Stay on top of legal & regulatory deadlines
  • Keep your records clean & investor-ready
  • Communicate clearly with directors, banks, & auditors
  • Proactively advise on changes or risks

Change of Company Secretary

Smooth Transitions, Full Compliance Assured.

Changing secretaries to Triple Eight is simple.

1

Step 1

Contact Triple Eight.
2

Step 2

We communicate with your current provider.
3

Step 3

The records are transferred.
4

Step 4

We take over the filings and compliance.

Company Setup & Compliance Fees

Incorporation, Secretary, Address & Filings

Annual Compliance Package

from US$1,075/year

Also suitable for existing HK companies needing a reliable, licensed company secretary.

What's included (for 1 year):

  • Acting as your Company Secretary
  • Providing Hong Kong registered office address
  • Acting as your designated representative for SCR
  • Preparing & filing the Annual Return
  • Managing & renewing the Business Registration Certificate

Mandatory government fees included in total cost:

  • Annual Return Filing Fee (US$25)
  • Business Registration Renewal Fee (US$285)

New Company Formation

from US$1,600

One-time fee

What's included:

  • Company incorporation
  • All government incorporation fees
  • Bank account opening assistance & introduction
  • Business plan review for bank application
 

What Sets Us Apart?

Clarity, Compliance, & Confidence.

Trusted Local Insight

Seasoned professionals

Straightforward Fees

No hidden “extras”

Proactive Compliance

Saving you from late-filing penalties

Entrepreneur-centric

We understand business & entrepreneurs

Start Strong with Triple Eight

Easy Onboarding. Compliance You Can Trust. Support On Call.

Triple Eight makes company setup and ongoing compliance effortless — from incorporation, registry filings and bank introductions to nominee arrangements and a licensed TCSP acting as your company secretary. We handle annual returns, Profits Tax coordination with the IRD, and provide a prestigious Hong Kong registered address with digital mail scanning, so you stay compliant and focused on growth.

Get Started  
 

Stay Connected on LinkedIn

Engage. Elevate. Excel.

Stay connected with Triple Eight. Discover more beyond our website. On LinkedIn, we share insights, industry updates, and thought leadership to help you navigate growth, compliance, and strategy with confidence. Be part of our network and engage with ideas that drive business forward.

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